Frequently Asked Questions

For over 30 years Paperchase has been the ‘go-to’ accountants and financial advisors for restaurants, bars, pubs, nightclubs, hotels, and other hospitality brands who desire financial management from experts who truly understand their industry. We provide a white glove accounting service from a senior accounting manager in your area that is supported by a specialized team who will run your accounts while you sleep.

In addition to bookkeeping, our corporate finance team can assist businesses with forecasting and analysis, budgeting, investor decks, and fundraising. To provide a holistic full-service experience for our clients, we can also provide property services by helping clients to find new locations or offload underperforming properties.

Paperchase’s hospitality services include day-to-day financial management and analytics in the form of bookkeeping, reporting, and payroll processing. Additional services are CFO and COO consulting, Operator and Investor Fundraising, and property services

Paperchase specializes exclusively in the hospitality industry, offering a deep understanding of unique challenges like food costs, payroll, multi-location management, and profitability analytics. Our teams are composed of industry-specific experts who provide advice and reports tailored to restaurants, bars, and hotels. Offering a deep understanding of the unique challenges that come with managing tight margins and complexity at break-neck speed. Our team also has an industry-wide view of food costs, payroll, multi-location management and profitability analytics.

Beyond essential services like bookkeeping, payroll, and tax compliance, Paperchase offers strategic financial consulting to help businesses grow and increase profitability. Our services include detailed financial reporting, investor materials to help you secure capital and share your business narrative, and projections, modeling, and budgets to help you chart your course. We also provide performance analytics to help you understand your business’s health, along with support for corporate finance, mergers, acquisitions, and fundraising. This comprehensive approach is designed to help your business increase profitability and attract potential investors.

Restaurants are more complicated than other businesses and require a nuanced approach to their finances. Cash flow from multiple areas, inventory with a limited shelf life, and an unpredictable market are all reasons to hire a specialized restaurant accountant over a traditional bookkeeper. Compliance is a tricky game in this sector and our hospitality finance experts have a deep knowledge of tax and compliance laws that affect your business.

Restaurants run on tighter margins than ever, and the key to profitability is having an experienced financial partner who can advise on profit optimization. Our restaurant accountants meet with our clients regularly to point out areas of improvement and opportunity that drive their businesses to success. Our processes have been proven over 30+ years, helping some of the most successful international restaurants expand, including Zuma, Cipriani, Dishoom, and Daniel Boulud.

Paperchase hospitality accountants represent a range of clients within the hospitality industry. This includes restaurants as well as hotels, nightclubs, and stores. We seek out restaurants at any stage in their journey who have ambitious growth plans and need an experienced financial advisor by their side.

Paperchase’s hospitality accountants work with all types of hospitality businesses. We work with hospitality businesses of all shapes and sizes from Michelin-starred fine dining restaurants and multi-location hotels to cafes, fast food franchisees and everyone in between.

Paperchase’s accounting and financial advising services are tailored to each client, based on the number of locations and type of services required. We understand that restaurant margins are tight, so we price our service reasonably. Our price comes to under 1% of a restaurant’s total monthly revenue. Our services are priced on a flat monthly per location fee as our clients add more locations, we are able to reduce the per location cost to support their growth. Our clients get a dedicated local account handler and back-office support team to manage their accounts for less than the cost to hire a single accountant.

Yes. Your account will be managed by a local senior account manager plus a back-office team of accountants. Our accountants meet with our clients regularly to provide advice and we adopt a high-touch service mod el, attempting to emulate the personal service our clients give their own customers.

We offer comprehensive services, covering the entire financial management process, from AP to forecasting and strategic advisory, and Ad Hoc analysis which are often beyond the scope of a traditional in-house team. Working with Paperchase provides your business with a full team of hospitality-specialized accountants and advisors for less than the cost of a single in-house controller.

Our accountants use the tech-stack preferred by the client. We have experience using the full range of hospitality software from Custom ERPs to Quickbooks, POS systems like Toast, Square and Micros, and AP capture and recipe costing softwares like XtraChef and MarginEdge. Our teams have deep experience with Restaurant365 and can implement the system and create custom financial reports. We help our clients make the most of their technology investment and utilize our own proprietary automation to ensure accuracy and efficiency. For a non-exhaustive list of software we work with, click here.

Paperchase utilizes its own in-house software and integrates with popular accounting platforms like Sage, QuickBooks, and Xero. This allows for seamless data transfer from your POS, payroll, and inventory systems, providing a unified and automated approach to your financial management. Paperchase’s in-house software integrates with popular platforms. We have API integrations with most tech platforms and can build out capabilities when needed and support manual entry processes if required.

Paperchase provides a mobile application that allows you and your staff to easily upload and tag photos of receipts, invoices, and other financial documents. This streamlined process eliminates manual data entry and ensures that all your records are accessible in one secure system. If you already have an AP capture system, Paperchase can push and pull invoices through that system as well.

As soon as you’ve found a space, let’s chat to evaluate our services, especially if there’s going to be construction involved. We usually won’t get started with accounting until 1-month before opening, but discussing early will give us ample time to prepare. Technically we can start as soon as they know they want to open a restaurant. We can do projections, help you find a site, and manage the day-to-day bookkeeping.

We process all our clients’ local, sales, and VAT taxes, but we do not file annual taxes. Instead, we prepare an audit pack with all the information necessary for your CPA, and work with them to provide any assistance or answer questions.

Our data is secured behind an encrypted server with multiple authentication layers. We store additional back-ups in a separate server. All data can only be accessed through our secure servers which is only accessible to the Paperchase team.

Yes. Paperchase does more than just accounting. We offer fundraising advisory services. We work with Private Equity investors, hospitality investors, and family offices to provide comprehensive support throughout the M&A process, whether it involves acquiring or divesting. Learn more about our fundraising and investment advisory services here

Yes. Paperchase represents some of the most famous hotels in America and we are a great fit to support an existing hotel finance team or provide reliable full-service support on our own.

Paperchase accountants meet with clients at a frequency that meets the needs of your business, ideally weekly, but at least quarterly. We offer custom tailored reporting based on your concept in the form of weekly and monthly analytic reports.

Our typical close time is 10-12 days based on complexity.

Yes, Paperchase is a global firm with offices in the US, UK, and the Middle East. We are well-equipped to support multi-location businesses, ensuring that all operations, from a single restaurant to an international chain, comply with local accounting and tax regulations. Our consistent reporting across all locations provides a single view of your business’s financial performance no matter the region.